Form Approvals Pricing Explained: Free Forever + Plans from $7/Month

Morgan Hopkins, Customer Success Manager

Last Updated: Feb 1, 2026

Form Approvals is the most affordable Google Forms approval workflow tool on the market. We believe in transparent, simple pricing with no hidden fees and no per-seat charges. Here's everything you need to know about our pricing.

Free Forever Plan — $0/month

Our free plan is not a trial. It's a fully-featured plan that you can use indefinitely with no credit card required. The free plan includes:

• 20 form responses per month
• 1 admin user
• Unlimited requestors and approvers
• Multi-level workflows
• Role-based workflows
• Routing conditions
• Personalized notifications
• Google Sheets integration
• Capture signatures
• Generate and publish documents

This makes Form Approvals ideal for individuals and small teams who want to try workflow automation without any financial commitment.

Individual Plan — From $7/month

The Individual plan is designed for single administrators who need more volume. Pricing depends on your subscription term:

The Individual plan also includes free access to the Calendar Add-on, enhanced support, and optional premium support and custom email domain add-ons.

Team Plan — From $43/month

The Team plan is designed for organizations that need multiple administrators within the same domain. It includes everything in the Individual plan plus:

• 1,000 form responses per month (shared allowance)
• Unlimited admin users (single domain)
• Recipient tracking page
• Automatic reminders
• Recipient authentication
• Payment via purchase order

No Per-Seat Pricing — Ever

This is what makes Form Approvals the most cost-effective workflow tool available. We do not charge per requestor or per approver. Only administrators require licensing. Whether you have 5 approvers or 500, the price stays the same.

Compare this to competitors who charge $10-30 per user per month. For an organization with 50 users, that's $500-1,500/month vs. $7-65/month with Form Approvals.

Additional Allowance

Need more than 100 or 1,000 responses per month? Both paid plans allow you to purchase additional monthly allowance without switching plans, so you only pay for what you need.

Get Started for Free

Try Form Approvals today with our free plan. No credit card required, no time limit, and all core features included. View pricing details or get started now.