Approval Workflow Automation for Google Forms
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Use Google Forms to create customized forms. Use Form Approvals to turn form responses into automated approval workflows.
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Use AI to build Google Forms and approval workflows
Describe your form and approval workflow in natural language. AI builds it for you in seconds. Try an example or write your own.
Time Off Request
Create a time off request form with fields for employee name, manager email, leave type (vacation, sick, personal), start date, return date, number of days off, and reason. Route to the direct manager for approval. If the number of days off exceeds 5, also route to the HR team (jack@example.com and jill@example.com) for approval. Send a copy to admin@example.com at the end of the process.
Purchase Order
Create a purchase order form with fields for vendor name, item description, quantity, unit price, total amount, and department. Route to the department manager for approval. If the total exceeds $5,000, also route to the finance department (sally@example.com and john@example.com) for approval.
Expense Reimbursement
Create an expense reimbursement form with fields for employee name, manager email, department, expense date, category (travel, meals, supplies, other), amount, and upload receipt. Route to the direct manager for approval. If the amount exceeds $500, also route to finance (sally@example.com and john@example.com) for approval.
Invoice Approval
Create a vendor invoice approval form with fields for vendor name, invoice number, invoice date, amount, department, description of goods or services, and upload invoice. Route to the department manager for approval. If the amount exceeds $10,000, also route to the finance director (cfo@example.com) for approval.
Travel Request
Create a travel request form with fields for employee name, manager email, department, destination, departure date, return date, purpose, and estimated cost. Route to the direct manager for approval, then, if the estimated cost exceeds $2,000, route to finance (sally@example.com and john@example.com) for approval requiring only one response.
IT Access Request
Create an IT access request form with fields for employee name, manager email, system or application name, access level (read-only, read-write, admin), and business justification. Route to the direct manager for approval, then to the IT team (it1@example.com and it2@example.com) to action the request.
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Key features
Set up in minutes
No IT required. Use an existing Google Form and add approvers. When form responses are made, approvers will be emailed.
AI-powered workflows
Describe your form and approval process using natural language. The AI generates form fields, question types, and approval routing automatically.
Multi-level workflows
Set parallel or sequential approvals to ensure your executives are only approving once endorsed by others.
Dynamic recipients
Look-up approvers based on answers to the form response or simply let the requestor select or enter the approver.
Role based workflows
Choose a role for your recipient (e.g Approve, Sign, Recommend, Acknowledge, Action or Receive a Copy).
Routing conditions
Set logic with your approvals to ensure approvers only receive the requests that are relevant to them.
What our users say
We use Form Approvals for requisitions. Our process is complicated, but the add-on has converted it into a workflow that is transparent, flexible and secure. I particularly like the improved version whereby each layer’s scope (recommend, edit or approve or simply gets cc-ed) can be set. Support is also always available and prompt.
Esmond Han
Head of Business Transformation, Agritrade Resources Ltd
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Go beyond basic Google Forms notifications. Send emails to managers, approvers, and respondents automatically.
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Create a time-off request form with Google Forms. Add manager approval and track leave in Google Sheets.
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